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Baldwin Park Unified School District

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Departments » Business Services » Professional Service Agreements

Professional Service Agreements

The following documents shall be submitted to Business Services to begin the approval process. Two original agreements/contracts must be submitted. Copies of Signature Page(s) will not be accepted.

Contract proposals are subject to acceptance by the signing of the contract, issuance of an appropriate purchase order, and approval by the Board of Education. The District reserves the right to accept or reject any and all quotes. 

REQUIRED FORMS

PURCHASE REQUISITION REQUIREMENTS

The originating department or school site must submit, along with the Professional Service Agreement /Contract, the purchase requisition.  Once the Professional Service Agreement/Contract is approved by the Board, Business Services will forward the packet to the Purchasing Department. The Purchasing Department will then convert the Purchase Requisition into a Purchase Order and mail it along with a fully executed Service Agreement/Contract to the vendor.The Purchasing Department will be responsible for approving, canceling, or voiding the Purchase Requisition. 

Professional Service Agreements or contracts submitted without an attached Purchase Requisition, or required documents, will be returned to the originator.

INSURANCE REQUIREMENTS

The Contractor shall not commence work until the required insurance has been provided to the District.  The Contractor shall procure and maintain at its own expense, the necessary insurance policies during the life of the contract. Except for workers' compensation insurance, the policy shall not be amended or modified and the coverage amounts shall not be reduced without the District’s prior written consent, and, the District shall be named as an additional insured and be furnished thirty (30) days written notice prior to cancellation. 

INSURANCE (if required):

  1. General Liability Insurance with a minimum limit of $1,000,000 per occurrence.
  2. Business Automobile Liability Insurance with a limit of $1,000,000 per occurrence.
  3. Workers’ Compensation Insurance with coverage limits in accordance with California law.

FINGERPRINTING

As required under California Education Code Section 45125.1, individuals and companies must have employees fingerprinted if the service to be provided puts them in contact with students. The District will determine if the Contractor or employees are subject to this requirement.