Substitute & Exempt Employee Policy

Timesheet Procedures:

  • Timesheets can be downloaded online under Timesheets or requested from the site/department secretary. (DO NOT use the B4 - K-12 Substitute Teacher Time Report for Early Childhood Education, Head Start, Tri-Citites, and Children Center jobs.  You must receive a timesheet for these jobs from the Department Secretary.)
  • Timesheets are due on the 20th of the month for substitutes and the 25th of the month for exempt employees.
  • Pay is issued on the 5th (certificated) or the 10th (classified) of the month after timesheets are turned in.
  • Checks and/or stubs are available between 12:00 p.m. - 1:00 p.m. on the day they are issued.  Checks nad/or paystubs will be mailed out to home addresses after that time.

Paid Sick Leave - SB 616 (update to AB 1522)

Department of Industrial Relations

 

Office of the Labor Commissioner

 

SB 616 update to HEALTHY WORKPLACES/HEALTHY FAMILIES ACT OF 2014 - PAID SICK LEAVE

 

Updates:

 

•Starting January 1, 2024, employers must provide at least 40 hours or five days off each year to employees entitled under AB1522.

 

•The cap employers can place on PSL accrued hours increases from 48 hours (6 days) to 80 hours (10 days). 

 

More specific information can be found at https://www.dir.ca.gov/dlse/California-Paid-Sick-Leave.html

 

Paid Sick Leave - AB 1522

Division of Labor Standards Enforcement

Office of the Labor Commissioner

SB 616 update to HEALTHY WORKPLACES/HEALTHY FAMILIES ACT OF 2014 - PAID SICK LEAVE

Entitlement:

• An employee who, on or after July 1, 2015, works in California for 30 or more days within a year from the beginning of employment is entitled to paid sick leave.

• Paid sick leave accrues at the rate of one hour per every 30 hours worked, paid at the employee’s regular wage rate. Accrual shall begin on the first day of employment or July 1, 2015, whichever is later.

• Accrued paid sick leave shall carry over to the following year of employment and may be capped at 48 hours or 6 days. However, subject to specified conditions, if an employer has a paid sick leave, paid leave or paid time off policy (PTO) that provides no less than 24 hours or three days of paid leave or paid time off, no accrual or carry over is required if the full amount of leave is received at the beginning of each year in accordance with the policy.

Usage:

• An employee may use accrued paid sick days beginning on the 90th day of employment.

• An employer shall provide paid sick days upon the oral or written request of an employee for themselves or a family member for the diagnosis, care or treatment of an existing health condition or preventive care, or specified purposes for an employee who is a victim of domestic violence, sexual assault, or stalking.

• An employer may limit the use of paid sick days to 24 hours or three days in each year of employment.

Retaliation or discrimination against an employee who requests paid sick days or uses paid sick days or both is prohibited. An employee can file a complaint with the Labor Commissioner against an employer who retaliates or discriminates against the employee.

For additional information you may contact your employer or the local office of the Labor Commissioner. Locate the office by looking at the list of offices on our website http://www.dir.ca.gov/dlse/DistrictOffices.htm using the alphabetical listing of cities, locations, and communities. Staff is available in person and by telephone.